Title Sales & Administration Assistant
Salary £23,675 – £25,220 p/a
End Date 2022-04-30
Location Bradford
Job Information

Salary Band M2 – £23,675 – £25,220 p/a

Permanent / Full-time

We are looking for driven, self-motivated individuals to join us in the role of Sales and Administrative Assistant. This will be a permanent position within the company, following a successful probation period.

Magnitude Surveys is a social enterprise and one of the largest independent providers of archaeological geophysics in the UK. We have grown organically over the past 6 years from the 3 founders of the company to currently having over 40 employees. We are a company with a welcoming and inclusive attitude, Magnitude Surveys’ base is conveniently located near rail, motorway and air links in the young and vibrant Bradford-Leeds area, and we are shortly to be operating out of bespoke offices in a 19th-century converted mill in central Bradford. We work alongside major archaeological contractors on a wide range of exciting projects throughout the UK, including small-scale community surveys and national-scale infrastructure projects. We are a CIfA Registered Organisation and a member of FAME.

MS offer a suite of geophysical techniques ranging from quad-towed magnetometer arrays to hand-pushed ground penetrating radar surveys, and drone-based LiDAR and photogrammetry. Successful candidates will receive training to develop an understanding of these survey techniques where necessary.

The Role & Responsibilities

The Sales and Administrative Assistant will play a key role in helping the company manage our current growth and develop new business. Specifically, this role will support the work of the Sales team in managing and maintaining existing client relationships, responding to queries, and developing new clients. The Sales and Administrative Assistant must be an outgoing, self-motivated individual with excellent interpersonal and numeracy skills. The position will also entail general office-based responsibilities, focusing on management of the client journey, as well as general office administration. These responsibilities will include:

· General office administration tasks, including fielding e-mail and telephone enquiries

· Maintaining inventory & ordering of office supplies etc.

· Building and maintaining client relations through the creation, management and tracking of quotes, contracts and invoicing.

· Generation of new business leads

. Building and maintaining client relations through the creation, management and tracking of quotes, contracts and invoicing.

· Creation of promotional and marketing materials, including copywriting.

· Assisting with the administration of the company expense system

. General office administration tasks, including fielding e-mail and telephone enquiries

· Any other tasks which are deemed appropriate within the role.

As a flexible employer, we would welcome applications from people interested in Hybrid Working or job-sharing basis.

Person/Skill Requirements

· Highly organised with the ability to handle conflicting demands

· Strong English speaking & writing skills

· Strong numeracy skills

· Highly organised with the ability to handle conflicting demands

· Experience and confidence in building client relationships and liaising with prospective and existing clients via phone and video call.

· Strong IT proficiency, including experience with accounting software (e.g. Xero), use of databases, Microsoft Excel & Microsoft Project. Familiarity with graphical design packages would also be advantageous.

· Basic understanding of archaeological or near-surface geophysics would be desirable.

· Proven track record of eExperience in Marketing and Social Media Management may be advantageous.

· An understanding of contracts and working with large tenders would be an advantage.

Employee Benefits

· 20 days holiday plus Bank Holidays

· Additional paid leave for Christmas & New Year closure period

· Additional holiday with length of service

· Auto enrolment onto company pension scheme with 6% employer-matched pension contributions

· Employee perks package, including discounts at major retailers

· Cycle to Work Scheme

· Employee EAP Assistance Programme

· Newly renovated office facilities

Application Process

Applicants should submit a covering letter and CV. Interviews will be held in person.

Applications through employment agencies will not be accepted.

For further information about the position, please contact Ruby Carter, [email protected]

Please note, Ruby works office hours on Mondays, Wednesdays, Thursdays, and Fridays.

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